Data Protection Information for Students
Data Protection Collection Notice
The College has a notification under the Data Protection Act 1998 to hold personal data about its students, for example, data about your admission, academic background, course registration and academic progress while at the College, together with data about your accommodation and that collected for the purposes of equal opportunities monitoring. This data is processed for various administrative, academic, and health and safety purposes. It is processed in accordance with the provisions of the Act and is only disclosed within the College to members of staff who need to know it in order to carry out their duties or to others connected with the College for College-related activities or events.
Your rights as a Data Subject under the Act
You have a number of rights relating to the personal data which the College holds about you. The main ones are as follows:
- 1. To be given a copy of any data held, whether on a computer or in a manual file. This is known as a “subject access request”;
- 2. To ask the College not to use your personal data for the purposes of direct marketing.
The College has established procedures for dealing with subject access requests which should be made, in the first instance, to the Records Manager. Please note that it is College policy to disclose examination marks to students and to make the contents of a student personal file, held in the Academic Section, available to the student concerned. It is not necessary, therefore, to use the subject access provisions of the Act to obtain access to this data.
Data Retention
When you leave, appropriate data is kept as a permanent record to enable the College, if necessary, to provide references on your behalf, or to maintain a record of your academic achievements. The data is transferred to the College’s record of its past students to enable us to keep in touch with you after you leave.
The Records Manager will be pleased to help with any queries you might have about any of your rights under the Act.